Class moves: your part
Class moves are driven by promotion points and are mostly automatic. You set the rules once; Vote4Dance applies them each time an organizer closes a competition. You step in for exceptions.
Set the rules once
Promotion points are federation rules, usually set per class level: Federation → Structure → (division) → Class Levels → Rules.
| Rule | Decides |
|---|---|
| Promotion points source | Where points come from, usually the points on the competition entry. |
| Promotion points table | Points per placement, optionally by field size and final kind. |
| Promotion points reach | Finalists only, or everyone placed. |
| Advance by, target class and promotion threshold | Which class a couple moves to, and at how many points. |
Leave the threshold unset where your rulebook promotes by hand, or on the best N results of a season, which cannot be automated yet.
Check it on Structure → (division) → Progression. It shows each class’s ladder and points table, and has a calculator. The full guide: Promotion points.
What then happens automatically
When an organizer closes a competition in your federation:
- Couples are identified from the person numbers on their entries.
- Class memberships are registered for everyone who earned points.
- Points are added up per class, and a couple that reaches the threshold moves to the target class at once. The reason is recorded in its history.
Manual moves and corrections
On Federation → Members → Competitors. Editing memberships needs the Manager role; Sync federation progress needs Administrator:
| Task | How |
|---|---|
| Promote, demote or move a competitor | Edit the membership, change the class, choose a Carryover type, and write a Reason. |
| Keep automation away from one membership | Tick Lock automatic transitions. |
| Set a competitor’s starting balance | The carryover action on the division’s Status tab. |
| Recalculate everyone | Sync federation progress. |
Every change is written to History with its reason. Write reasons someone can understand next year: what changed, why, and who approved it.
Common problems
| Problem | Fix |
|---|---|
| A couple should have moved, but has not | Check the competition is closed. Then check the class’s ladder on Progression, and the Enforcement log for promotion entries. |
| A couple’s points are split over two couples | A wrong person number on an entry. Have the organizer correct it, then set the real couple’s balance with a carryover and retire the duplicate’s membership. |
| Clubs dispute a move | The History tab shows who changed what and why. |
Next step
Continue to Renew license season flow.