School or club joining a federation

This step establishes your organization as federation-approved so licenses, eligibility checks, and federation-dependent workflows can run correctly.

What this step is for

You are obtaining and verifying federation recognition for your school/club.

Where to do it

Before you start

Collect:

  • organization legal/official name
  • admin contact details
  • requested participation scope (which events/divisions)
  • any federation-required documentation

Step-by-step

Step 1: Submit federation application

Apply using federation’s required path and include full organization details.

Ensure application states:

  • organization identity
  • season/year
  • admin contacts
  • intended participation

Step 2: Complete federation verification requirements

Provide requested documents quickly (if required):

  • organization verification
  • responsible admin identity
  • policy acknowledgements

Delays here are the most common reason approvals slip.

Step 3: Track approval status

Monitor status until one of:

  • Approved
  • Needs more information
  • Rejected with reason

If stalled, follow up with federation and include application ID.

Step 4: Confirm post-approval permissions

After approval, verify in system:

  1. federation appears in organization context
  2. organization-managed license actions are available
  3. members can be processed under federation rules

Step 5: Run one operational verification

Test one real federation-dependent operation:

  • submit one license application for a member
  • confirm status can move through approval workflow

If test fails, resolve before opening broader member operations.

Common blockers and fixes

“Application remains pending too long”

Fix:

  1. send federation a status follow-up with application ID
  2. confirm no missing documents
  3. assign one admin owner for follow-up

“Approved but workflows still blocked”

Fix:

  1. re-check organization-federation link in settings
  2. verify correct season context
  3. ask federation to confirm permissions were provisioned

“Members still cannot use federation-dependent workflows”

Fix:

  1. verify members are linked to your organization
  2. verify required license model path
  3. run one known-good test case and compare

What success looks like

Your school/club is fully recognized by the federation, and federation-managed licensing and eligibility workflows work without manual workaround.

What changes after approval

After approval, these become reliable:

  • organization-managed licenses
  • federation eligibility checks
  • member workflows tied to club federation status

Next step

Continue to Registration for event.