School or club class transfer support

Class transfer support ensures dancers and teams enter the correct class as progression status changes.

What this step is for

You keep class placement aligned with federation policy and prevent outdated class data from propagating into events.

Important boundary

Your organization prepares and escalates cases, but federation rules govern final decisions when policy is centralized.

Step-by-step

Step 1: Detect potential class changes

Flag members/teams when:

  • recent performance indicates promotion/relegation
  • federation issued progression notice
  • roster changes affect class eligibility

Step 2: Verify rule basis

Check:

  • federation class progression rules
  • effective date of change
  • any transitional exceptions

Step 3: Escalate uncertain cases

Send federation:

  • participant/team ID
  • current and proposed class
  • reason and evidence
  • event timeline impact

Step 4: Apply approved class change

In your org/event workflow:

  1. update class assignment
  2. remove stale class placement
  3. verify registration reflects new class

Step 5: Communicate to stakeholders

Notify:

  • member/team
  • coach/admin
  • organizer (if rounds/schedule impacted)

Common blockers and fixes

“Old class remains active alongside new class”

Fix:

  1. remove obsolete entry
  2. check for duplicate registration records
  3. revalidate schedule impact

“Transfer requested too close to event”

Fix:

  1. escalate immediately
  2. apply only approved emergency changes
  3. document operational impact

“Local decision conflicts with federation”

Fix:

  1. align to federation ruling
  2. correct affected entries
  3. publish internal correction note

What success looks like

Members compete in the correct class, and class disputes are resolved before live operations.

Next step

Continue to Renew license cycles.