Organizer account creation

This is the first step in the organizer workflow. The goal is to make sure the right people can enter Manager, control event data, and avoid account ownership problems later.

What this step is for

An organizer uses the Manager app to set up and run events. There is no separate organizer account type: you create an ordinary personal Vote4Dance account, and then either create an event yourself or are added to someone else’s event.

Who does this step

You create your personal account yourself. Then:

  • You create the event: you are its first Manager automatically.
  • Someone else owns the event: they add you to it and tick Manager.

Where to go

Navigate to https://vote4dance.com

Create an account at the homepage. Manager access is then given to you per event, by whoever owns that event.

Before you start

Gather these details:

  • Your first and last name
  • Your email address
  • The names of one or two other people who should also have Manager on your events

Step-by-step: Create account and get Manager access

Part 1: Create your personal Vote4Dance account

  1. Go to https://vote4dance.com and choose Create account
  2. Fill in the form:
Field Notes
First name Letters, spaces, hyphens and apostrophes only.
Last name Same. Use the name your federation and organizers know you by, not a nickname — this is how you are found in entry lists.
Email Your own permanent address. This is your sign-in name, and where registration confirmations and the check-in QR code go.
Country Required.
Password and Confirm password The two must match.
I accept the Terms of Service and Privacy Policy Required.
  1. Complete the captcha if you are asked for one
  2. Submit

You are signed in immediately — there is no confirmation email to wait for and no link to click. If the email is already taken, Vote4Dance says “Email already exists”; use Forgot your password? on the sign-in page rather than creating a second account.

There is no birth year, club or licence on this form. Those come later, on your profile and through your federation.

Part 2: Get access to an event

Manager access is not a global role you apply for once. It is given per event, by someone who already has Manager on that event.

If you are creating the event yourself: create it from Manager and you are its first Manager. The last Manager on a competition cannot be removed, so an event always has an owner.

If someone else owns the event: ask them to add you. They go to Manager → Event → Users, use Search user by name or email to find your account (give them your whole email address; part of one finds nothing), and tick the apps you need — for an organizer that is Manager. They can also give you a free-text role title such as “Chairperson”; the title is only a label, access follows the ticked apps.

Two things worth knowing:

  • Access is per app, not one level: Manager, Supervisor, Speaker, Screens, Lineup, Check-in, Cafe and Organizer (the Shop) are ticked individually. Having Manager does not open the others. See Users, apps and stations.
  • For a shared device that nobody signs into personally — a check-in tablet, the cafe till, a hall screen — the answer is a station, not a user account. Manager says so on the Users page itself.

Part 3: Verify you have access

  1. Sign in with your email and password
  2. Open the event; you should see one tile per app you have been given
  3. Open Manager and confirm you can reach the event’s setup pages

If you don’t see the Manager tile, nobody has ticked Manager for you on that event yet. A role in a club or federation does not give you Manager on an event; only the event’s own Users list does.

Add a second Manager

Do not be the only Manager. If you are ill on the day or leave, somebody else must be able to run the event.

Best practice:

  1. Choose one other trusted person (co-organizer, event director, chief scrutineer)
  2. Go to Manager → Event → Users and search for their account
  3. Tick Manager for them
  4. Confirm they can sign in and open the event

The last Manager on a competition cannot be removed, so you cannot accidentally lock everyone out — but one person who is ill on the day is still a single point of failure.

Troubleshooting

“I created an account but don’t see Manager”

Most common cause: nobody has given your account access to an event yet. Access is per event and per app.

Fix:

  1. Ask whoever owns the event to open Manager → Event → Users
  2. They search for you by name or email and tick Manager
  3. Sign out and back in, then open the event

“I can see the event but not the app I need”

Apps are ticked one by one. Somebody with Manager does not automatically have Speaker, Screens, Lineup, Check-in, Cafe or Organizer. Ask for the app you actually need to be ticked as well.

“I forgot my password”

  1. Go to https://vote4dance.com
  2. Click “Sign In”
  3. Click Forgot Password?
  4. Enter your email
  5. Check your email for a reset link
  6. Create a new password and sign in

What success looks like

  • You can sign in with your email and password
  • You can click Manager and see event configuration options
  • You can create a new event or open an existing one
  • You can edit the event’s details
  • At least one other person has also been given Manager on the event

Next step

Continue to Planning your first competition to see what you need to set up, or to Licences if your event runs under a federation.