Organizer account creation

This is the first step in the organizer workflow. The goal is to make sure the right people can enter Manager, control event data, and avoid account ownership problems later.

What this step is for

An organizer account gives a person access to the Manager app — the control center for event planning and live operations. You must create a personal account and receive organizer permissions before any event can be configured.

Who does this step

You create this personal Vote4Dance account yourself, then:

  • If you’re the first organizer: Activate your own organizer role (directly)
  • If organizers already exist: Ask an existing administrator to grant you access

Where to go

Navigate to https://vote4dance.com

Sign up at the homepage, then go to your account settings to access Manager.

Before you start

Gather these details:

  • Your full name (as it should appear in audit logs)
  • Your email address
  • The name/details of your organization (if creating one) OR the name of the existing organization you’re part of
  • Names of 1-2 other trusted people who should share admin access

Step-by-step: Create account and get Manager access

Part 1: Create your personal Vote4Dance account

  1. Go to https://vote4dance.com
  2. Click Sign Up button (top-right)
  3. Enter:
    • Email: Your permanent email (example: organizer@example.com)
    • Password: At least 8 characters with letters and numbers
    • Full Name: Your name as you want it logged (example: Jamie Smith)
  4. Click Create Account
  5. Verify your email (click link in inbox)

Part 2: Access Manager

After signing in, you’ll see a dashboard.

If you’re the FIRST organizer:

  1. Click your name in top-right → Settings
  2. Look for Organizations or My Events section
  3. Click Create Organization or Create Event
  4. You’ll see a form:
    • Organization Name (example: Northeast Dance Championship)
    • Your role will automatically be Admin (you’re the creator)
  5. Now go to Manager (you should see it in the menu)

If organizers ALREADY EXIST:

  1. Ask an existing administrator to:
    • Go to Manager → Settings → Users
    • Click Add Organizer
    • Enter your email address
    • Set your role to Manager or Administrator
  2. You’ll receive an email inviting you to the organization
  3. Click the link in that email
  4. Now you can access Manager

Part 3: Verify you have Manager access

  1. Sign in with your email and password
  2. Look for a Manager button or link (typically top navigation or sidebar)
  3. Click it
  4. You should see:
    • A list of events (may be empty if new)
    • An Overview page with event configuration options
    • NOT read-only warnings or error messages

If you don’t see Manager or get “Permission Denied”:

  • You might not have been added to the organization yet (ask your admin)
  • Your role might not include organizer permissions (ask your admin to update it to Manager or Administrator)

Critical: Backup Administrator

Do NOT be the only administrator. If you leave or your account gets locked, the event becomes inaccessible.

Best practice:

  1. Choose one other trusted person (co-organizer, event director, etc.)
  2. Go to Manager → Settings → Users
  3. Add them as Administrator
  4. Confirm they can sign in and see Manager

Troubleshooting

“I created an account but don’t see Manager”

Most common cause: You haven’t been added to an organization, or the organization hasn’t given you organizer permissions.

Fix:

  1. Confirm an organization exists (ask your event host)
  2. Ask the organization admin to add you
  3. Check your email for an invitation
  4. Or contact Vote4Dance support if you should have access

“I can see Manager but only in read-only mode”

Cause: You have View permissions instead of Edit permissions.

Fix:

  1. Ask your admin to go to Manager → Settings → Users
  2. Find your name
  3. Change your role from “Support” or “Viewer” to “Manager” or “Administrator”

“I forgot my password”

  1. Go to https://vote4dance.com
  2. Click “Sign In”
  3. Click Forgot Password?
  4. Enter your email
  5. Check your email for a reset link
  6. Create a new password and sign in

What success looks like

  • You can sign in with your email and password
  • You can click Manager and see event configuration options
  • You can create a new event or access an existing one
  • You can edit event details (not read-only)
  • At least one other person has also been added as Administrator

Next step

Continue to Getting a license if the federation requires organizer licensing.