When members, teams or the club stop

Removing a member from the club does not delete their results, rankings or class history.

A member leaves or stops competing

Club members have no retired or inactive state. A member is either in the club or not.

Cancel their open registrations on Organization → Administration → Registration, while the registration period is open. After that, ask the organizer.
Stop applying for their licence. It turns Expired by itself when its validity window closes.
If they had a role (Coach, Manager, Administrator), give that work to someone else first.
Remove them from the club, if they are leaving: the delete button on their row on Permissions. Only an administrator can do it. A member can also leave on their own with Leave organization on the club’s Home.

A dancer who retires from competing does not need to leave the club. Their dancer’s status at the federation is set by the federation. See Retiring.

A couple or group with no active registrations can be deleted: Delete in its edit window on Competitors. The button is disabled while the competitor has active registrations; cancel those first.
A club-owned couple that leaves the club to compete on its own is released by the federation. See Club transfers.
A group or formation moving to another club is moved by the federation. The club cannot do it.

Make sure another Administrator is in place first. Only Vote4Dance support can make someone an Administrator, and the last administrator cannot leave the club.
Check the licence approvals and payments they handled have a new owner (Manager or higher).
They leave with Leave organization. Another administrator cannot remove them; if they cannot do it themselves, Vote4Dance support can.

Set the club’s State to Retired in Edit organization on the club’s Home. Before you do:

cancel open registrations
tell the federation, and detach from it on Federation
tell members, so they join another club, and ask the federation to move their licences

Return to School/Club to see all the steps.