Organizer

You are an event organizer if you are the person (or team) responsible for setting up and running a dance competition or event using the Manager app.

This hub covers:

  • Getting set up: your account, your club, and running under a federation
  • Registration, results and rankings: what you set up, and what the federation does with your results
  • Between seasons: a new season, and handing your events over

Not sure if you’re an organizer? Start with Finding Your Role.

Just starting out? Go to Getting Started instead of jumping into the steps below.

Organizer-owned steps

  1. Account creation
  2. Licences
  3. Applying for a school/club
  4. Joining a federation
  5. Registration for event
  6. Results, points and rankings
  7. Age and class transfers
  8. Class transfer
  9. New season
  10. Retiring and handover

Running an event with no federation or club? You only need Account creation and Registration for event. Use the Manager Guide for the rest.

Running a competition

  1. Planning your first competition — What is required of you, what must be entered in Vote4Dance, and when
  2. Test run and venue rehearsal — Simulate a whole competition beforehand, at the venue, with the real devices
  3. Screens, projectors and venue technology — The projector, the TVs and what to ask the venue
  4. Live operations — The event-day runbook

Dedicated feature sections

  1. Manager Guide — The app where you configure and run events
  2. Registration and check-in — Event participant registration and check-in workflows
  3. Emails and the check-in QR code — What dancers are emailed, and the QR code they bring to the desk
  4. Shop — tickets, meals and merch — Selling to the audience, with the money on your own Stripe account
  5. At the door — Scanning Vote4Dance IDs and tickets, and recording arrivals
  6. Users, apps and stations — Which app each functionary gets, and shared devices
  7. Statistics — Event size, dressing rooms, schedule load and medals

How to use this hub

  1. New to Vote4Dance? Start with Getting Started.
  2. Troubleshooting a specific step? Find it in the steps above for context and prerequisites.
  3. Ready to configure your event? Switch to Manager Guide for detailed workflows.
  4. Need platform-level setup help? Use Understanding Vote4Dance to clarify system concepts.

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