Handing over your events

When you stop organizing, the goal is that someone else can run your events without you. Nothing is deleted: events, results and history stay.

Access is given per event and per app, so a handover is mostly about adding the new person everywhere you have access, before you remove yourself.

Step 1: List what you have access to

  • Events where you have Manager, and any other apps (Supervisor, Speaker, Check-in and so on). Open each event and look at Manager → Event → Users.
  • Clubs where you have a role, especially Administrator.
  • Stripe accounts connected to your competitions, if you take online payment.
  • Contacts that are yours: the event’s contact email, the federation’s contact person, judges and functionaries who only know you.

Step 2: Add the new person

  • On each event: Manager → Event → Users, search for their account and tick Manager, plus any other apps they will use. They need a personal Vote4Dance account first.
  • In each club: give them the role they need under Administration → Permissions, up to Manager. If they must become Administrator, ask Vote4Dance support: club administrators cannot give that role. A club’s last administrator cannot leave, so do this first.
  • Stripe: make sure the new person can reach the Stripe account the competition is connected to, or connect the new account in Manager. Connecting Stripe needs the Manager role.
  • Contact email: update it on the event’s details page.

Step 3: Let them try it

Before you remove yourself, the new person should:

  1. open the event in Manager and edit something harmless
  2. open the Registration page of a competition
  3. open the other apps they have been given

Step 4: Remove yourself

Once the new person has Manager, they remove your access under Manager → Event → Users. The last Manager on a competition cannot be removed, so an event is never left with no Manager.

In a club, use Leave organization on the club’s Home.

Your personal account stays yours. Keep it: your own results and history are attached to it.

Next step

Return to Organizer to see all the steps.