What your rules do at event registration

You do not enter registrations. But when an event runs under your federation, your rules decide who may register for which class, and Vote4Dance checks them automatically when a dancer, club or organizer registers.

How an event comes under your federation

The organizer chooses your federation when creating the event, or later on the event’s details page. There is no approval step on your side. The event then appears on Federation → Competitions. See Competitions.

The organizer maps each of their classes to one of your Federation Classes. That mapping is what brings your rules into their event.

What is checked at registration

Check Where you set it
Licences: which licence items a class requires The class’s License rules. See Divisions.
Age: whether the competitor fits the class’s age group Age groups and age category rules
Team size and dance roles Category rules. See How class rules work.
Who may register a competitor: anyone, a member of the team, or the club The rules editor, in the layer’s Rules section under Federation → Structure
Custom team names allowed or not The rules editor, in the layer’s Rules section under Federation → Structure
Which club a dancer represents, if dancers must choose The rules editor, in the layer’s Rules section under Federation → Structure
One class per category: one age group and one level, per dancer or per team The rules editor, in the category’s Rules section under Federation → Structure. See One class per category.

A class a competitor cannot enter is shown to them as locked, with the reason, before checkout. Check the combined result of all your rules in Federation → Rulebook.

One class per category

When competitors choose their own level, for example Rising Talent or Ultimate Talent, set One class per category. A competitor can then be registered in only one class per category at an event: one age group and one level. You choose who it applies to, per category:

Setting Use it for What it means
Per dancer Solo, Duo, Clipdance, Freestyle Each dancer may be in only one class of the category. A dancer in Solo Juniors 1 Rising Talent cannot also enter Solo Juniors 1 Ultimate Talent or Solo Children.
Per team Small groups, Formations Each team may be in only one class of the category. Its dancers may still dance in other teams, in any class.
Off Categories without the rule No limit.
  1. Open Federation → Structure, the discipline (for example Hip Hop) and the category (for example Solo).
  2. In the category’s Rules section, set One class per category to Per dancer, Per team or Off, and save the rules.
  3. Do this for each category, in each discipline that uses it.

What dancers, clubs and organizers then see:

  • On the registration page, the other classes of the category are locked as soon as one is in the cart or registered, with the class the dancer or team is already in. See One class per category.
  • Each category counts on its own: a dancer can still dance Solo, Duo and Clipdance.
  • Per dancer: adding a dancer to a registered team, or bringing one into a lineup, is checked the same way.
  • Per team: a team counts as the same team after a lineup change. Example: formation Dance Pops in Children Rising Talent cannot also enter Children Ultimate Talent or New Talent, while its dancers can still dance in team Disco Fever in all three.
  • The organizer’s staff and the check-in desk see a warning instead, and can still register, add or move the competitor.
  • The rule only stops new registrations. A competitor already in two classes stays in both until the organizer cancels one.

When a dancer says they are blocked

  1. Open Federation → Members → Dancers and search for the dancer (searching needs the Administrator role). You see their licences, competitors and class memberships, and the latest rule decisions.
  2. Check the Enforcement log for registration entries. Each one says why the registration was allowed or blocked.
  3. Most blocks are a licence that is not Active, a missing birth date, or a class the competitor has moved out of.

See Members.

Before the season’s first registrations open

  • Every class that should require a licence has its License rules set.
  • Your age groups and rules are final. Changes during a registration period affect people halfway through registering.
  • You have told clubs and organizers which licences are needed.

Next step

Continue to Creating and getting a ranking.