How clubs work with your federation

Clubs are where most of your dancers come from, and they do much of the licence work for you. This page explains what a club can do in your federation, and what you decide for each club.

What you decide per club

Decision	Where	What it controls
Approved or pending	The club’s page, Federation → Members → Organizations	Until you approve a club, no licence naming that club can be issued.
Licence issuer or not	The same page, Allow license issuing	Whether the club can hold licences for items whose organization mode is Required.

Both need the Manager role or higher. How a club applies and how you approve it: Joining a federation.

What you decide per licence item

Whether a licence goes through a club is set on each licence item, not per club:

Organization mode	Means
Not allowed	No club on the licence. Dancers apply themselves, or you issue it.
Optional	Either route.
Required	The licence must name a club, and the club must be an approved issuer.

You also decide whether members may apply for an item themselves. Whether clubs must approve their members’ applications first is your choice as well. See Getting a license model in place.

What a club does

With the right club roles, a club:

• adds its members and approves those who apply to join
• applies for licences for its members, one at a time, and approves what members apply for themselves
• pays for the licences the club pays for
• creates and registers its competitors for events
• confirms its dancers at check-in on competition day

The club’s own guide is under School/Club.

Which club a dancer represents

Representation comes from licences, not club membership. A competitor represents the club that holds the most active dancer licences among its dancers. So when a dancer moves club, you reissue the licence to the new club. See Club transfers.

Common problems

Problem	Fix
A club’s dancers are all stuck on Pending licences	The club is not approved yet.
A club cannot apply for a licence that needs a club	The club is not a licence issuer, or the item’s organization mode is Not allowed.
Two profiles exist for one club	Pick one. Moving licences and teams to it is done from Club transfers.

Next step

Continue to Joining a federation.