Age and class transfers at your event

Age moves and class moves are decided by the federation, not by you. You do not approve them and you do not run them. What matters for you is that registration checks them for you, and what to do when a dancer says they are in the wrong class.

Move Who does it When
Age move (same class, next age group) The federation, in one batch. At the start of each season. See Age moves.
Class move (next class level) Vote4Dance, automatically, from promotion points. When a competition the couple danced in is closed. See Promotion points.

What registration checks for you

Each of your classes maps to a Federation Class, which carries its age and level rules. When a dancer or couple registers, Vote4Dance checks them against those rules:

  • Age is counted by birth year, for the season the competition belongs to.
  • For a couple or team, the federation’s rules decide whose age counts.
  • A class the couple cannot enter is shown to them as locked, with the reason.

So you do not need to check ages or classes by hand. If the Federation Class on each of your classes is right, registration enforces the rest.

Things to check yourself

  1. Early in a season, dancers may not have been moved yet, or may register in the class they have just left. Look over the entries in each class before you import participants.
  2. Birth dates. A dancer with no birth date on their account can be blocked from classes that need one. They add it themselves in their account settings.
  3. Classes you run for each age group and level. If a couple has moved up and your event has no class for their new age group or level, they have nowhere to register.

When a dancer says they are in the wrong class

Situation What to do
The dancer registered in the wrong class by mistake They cancel and register again while the period is open, or you correct the registration in Manager.
The dancer thinks the federation has them in the wrong class or age group Send them to their federation. You cannot change a couple’s class or age group.
It is found after you imported participants Correct the participant in Manager, check the rounds it is in, and run Update/import participants again if you changed the registration.
It is found on the day Decide with the federation’s representative or chief scrutineer before you move anyone.

Next step

Continue to New season.