Federation Staff Roles

Federation staff access is granted per-federation. Each person you invite to a federation receives one of four roles. The role controls what they can see and do inside the federation admin.

Use Federation → Settings → Roles & access to invite staff and change their roles. See Federation settings.

To see what your own role allows, click your role name in the federation bar. It opens the Guide to permissions, a short list of what each role can do, with your role marked Your role.

Roles at a glance

Role Label in UI What they can do
normal Viewer Read-only access to all federation data
manager Manager Day-to-day work: licenses, organizations, class memberships
administrator Administrator Everything a Manager does, plus structure (divisions, classes, rules, rankings), decisions that move competitors, federation settings, Stripe
owner Owner Governance: promoting users to Administrator and Owner

Viewer

Read-only access. Viewers can see current federation data but cannot make any changes.

Use this role for:

  • Board members who need visibility without write access
  • Auditors reviewing license or membership records
  • Organization liaisons who need to look up federation state

What a Viewer can do:

  • View federation data: divisions, classes, rankings, licenses, organizations, members, history, enforcement log, rules. The federation bar shows no destinations to a Viewer, so these pages are opened by link.
  • Competitions and Statistics need Manager or higher
  • Cannot edit, approve, issue, or delete anything

Manager

Day-to-day operational work. A Manager handles the running of the federation without being able to change its structure.

Use this role for:

  • Secretaries processing license applications and club approvals

What a Manager can do:

  • Everything a Viewer can do, plus:
  • Issue, approve, edit and remove licenses, one by one or in bulk
  • Approve organizations and their right to issue licenses
  • Add, edit and remove class memberships (see Members)
  • Follow club transfers and representation changes (an Administrator decides them)
  • Open Competitions and Statistics

What a Manager cannot do (these need an Administrator):

  • Edit class rules or rule profiles
  • Assign organizations, change Temporary rows, rename competitors, move club-owned teams, or decide club transfer requests (see Club transfers)
  • Move a license to another organization, or remove its organization, once the federation has approved it. A Manager can still correct the organization on an application that was never approved, or add one to a license that names none.
  • Remove an organization from the federation, or set up its NORRIQ credentials
  • Run Sync federation progress, age-ups or promotions
  • Edit divisions, disciplines, classes, age groups, or categories
  • Edit the license catalog (license items) or rankings
  • Connect Stripe or change federation settings
  • Promote other users

Managers do not see the buttons for these. Where one would be, for example on a club’s Transfers tab, or on Members in place of Sync federation progress, the page says that it needs a federation Administrator.

The enforcement log is read-only for every role.

Administrator

Structural configuration. An Administrator can change how the federation is organized and how its rules work.

Use this role for:

  • Technical directors responsible for the federation’s class and rule structure
  • Staff managing the ranking or license catalog setup

What an Administrator can do:

  • Everything a Manager can do, plus:
  • Create and edit divisions, disciplines, categories, age groups, class levels, dances
  • Create and edit federation classes and competition levels
  • Create and edit the license catalog (license items) and class license mappings
  • Create and edit rule profiles
  • Create and edit rankings, leagues, and ranking corrections
  • Edit class rules
  • Create and edit representation records, move club-owned teams, and approve or reject club transfer requests (see Club transfers)
  • Move a license the federation has approved to another organization (reissue), or remove its organization
  • Remove an organization from the federation, and set up its NORRIQ credentials
  • Run Sync federation progress, age-ups and promotions (see Members)
  • Edit federation name, tag, description, icon, and branding
  • Set the federation as restricted or published
  • Connect and manage the Stripe account
  • Invite staff and promote them up to Manager level

What an Administrator cannot do:

  • Promote users to Administrator or Owner

Owner

Full governance. An Owner controls who has access at the highest levels.

Use this role for:

  • Board chairs or the primary account holder for the federation

What an Owner can do:

  • Everything an Administrator can do, plus:
  • Promote users to any role including Administrator and Owner
  • Demote and remove any federation user

Promotion rules

A user can only promote others to roles below their own level, except Owners who can promote to any level including Owner.

Acting role Can promote to
Administrator Viewer, Manager
Owner Viewer, Manager, Administrator, Owner

An Administrator cannot promote a peer to their own level. Only an Owner or a system administrator can do that.

Invitation flow

You need the Administrator or Owner role to see the staff list and add staff; Viewers and Managers see a note instead.

  1. Open Federation → Settings → Roles & access
  2. Search for the user by name or email
  3. Press Add
  4. The user is added with the default Viewer role
  5. Change the role using the dropdown next to their name

The current user’s role is shown as a tag next to their email address. The role dropdown shows a summary of what each level can do.